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Executive Assistant

2 months ago

Melbourne, Victoria, Australia Victorian Government Full time
{"title": "Executive Assistant", "content": "About the Role

The Victorian Department of Health is seeking an experienced Executive Assistant to provide high-level administrative support to the Executive Director, Improvement. As a key member of the team, you will be responsible for coordinating executive functions, managing diaries, and providing quality support to committees, working groups, and meetings.

You will work closely with senior executives, government officials, and external stakeholders to convey the department's expectations and provide timely advice and referral as appropriate. Your role will require confidentiality, discretion, and a high level of integrity and autonomy in managing communication between executive staff and their offices, with key stakeholders, and the community.

Key Responsibilities
  • Provide executive support functions, including diary management and coordination of meetings and events.
  • Liaise and consult with ministers' offices, senior leadership, and external stakeholders to convey the department's expectations and provide timely advice and referral as appropriate.
  • Operate with confidentiality, discretion, and a high level of integrity and autonomy in managing communication between executive staff and their offices, with key stakeholders, and the community.
  • Identify and escalate issues having regard for political and environmental sensitivities and interrelationships of stakeholders and the integrated nature of program and service delivery activities.
  • Draft documents, within prescribed timelines, of a standard suitable for external distribution for final presentation of reports, letters, and other documentation.
About Us

The Victorian Department of Health is committed to supporting Victorians to stay healthy and safe. We deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.

We are a dynamic and innovative organization that values collaboration, professionalism, and a commitment to excellence. If you are a motivated and experienced administrative professional looking for a challenging and rewarding role, we encourage you to apply.

", "lang_code": "en"}