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Record Management Specialist

1 month ago

Box Hill North, Victoria, Australia Box Hill Institute Full time
About the Role

We are seeking a skilled Record Management Specialist to join our Quality, Compliance and Risk Team at Box Hill Institute.

The successful candidate will assist with and support the records appraisal program by accurately classifying and sentencing BHI records in accordance with relevant legislation, regulations, retention schedules, and policies. This includes carrying out the appropriate actions for sentenced records such as indexing, cataloguing, archiving, transferring and disposing of records in line with BHI's business processes.

This is an exciting opportunity to work under general direction as a key member of a dynamic team focused on process efficiency, quality outcomes, productive partnerships, and a commitment to professionalism and continuous improvement.

Key Responsibilities
  • To classify and sentence BHI records in accordance with relevant legislation, regulations, retention schedules, and policies
  • To carry out the appropriate actions for sentenced records such as indexing, cataloguing, archiving, transferring and disposing of records
Requirements
  • A relevant qualification in records management is preferred but not essential
  • Experience in a similar role managing records in accordance with legislation, regulations and policies
  • Able to safely handle archive boxes
  • Ability to manage time effectively to complete projects on time
  • Proven knowledge of and experience in ensuring compliance with relevant regulatory requirements plus demonstrated ability to exercise discretion and maintain confidentiality
  • Knowledge of relevant retention and disposal authorities (RDAs) with the ability to apply the schedules to systematically dispose of records
  • Cooperates and works well with others in the pursuit of team goals. Collaborates and shares information appropriately, showing consideration, concern and respect for others feelings and ideas
  • Accommodates and works well with the different working styles of others. Encourages resolution of conflict within group
  • Ability to communicate using clear, concise and grammatically correct language organised in a logical sequence. Includes content appropriate for the purpose and audience. Clearly explains information and listens to feedback using a polite and considerate manner when dealing with others
  • An eye for detail for accuracy
  • Regularly plans and tracks progress on work tasks, taking an organised, methodical approach to work, with the ability to manage workload and conflicting priorities during peak times
What We Offer
  • Flexible work arrangements
  • Career progression opportunities and reward & recognition programs
  • On-site parking
  • Novated leasing and salary packaging
  • Access to health & wellbeing resources
  • Employee discounts on health insurance, car rental, newspaper subscriptions and more
  • Access to libraries offering ebooks, films, novels, childrens books and so much more
  • Discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our floristry, beauticians, restaurant, Vet & dog grooming
  • Purchased Leave

$41.61 per hour, PACCT 4.1 classification.