Site Operations Coordinator

2 weeks ago

Perth, Western Australia beBeeMaintenance Full time $55,000 - $73,000

Site Operations Coordinator

The Site Operations Coordinator is responsible for managing the upkeep of site records, including machine hours, purchase orders, back charges documents, and fuel usage. This role involves timesheet entry for employees and subcontractors, maintaining and scheduling rosters, raising and receiving purchase orders, and costing and invoicing jobs.

Key Responsibilities:
  • Manage site records, including daily machine hours, receipt purchase orders, create back charges documents, and fuel usage.
  • Timesheet Entry for employees and subcontractors
  • Maintain and schedule rosters
  • Raise and receive purchase orders, including cross referencing against work scopes and sourcing parts.
  • Costing and invoicing of jobs - Create breakdowns and quotes.
  • Assist in training record maintenance and booking of training and inductions
  • Facilitate the new starter process with inductions, site entry paperwork and accommodation
  • Assist with the maintenance and accurate upkeep of relevant databases, document management systems & registers
  • Perform any other ad-hoc administrative tasks as required
Requirements:
  • Significant experience within a fast-paced administration role
  • At least 2 years' experience as a Site Administrator or as Maintenance Administrator
  • Proficient in the Microsoft Office Suite, particularly Excel
  • Excellent organisation skills, with the ability to multi-task and prioritise effectively
  • Strong communication and people skills, you are comfortable integrating into a diverse team and building strong relationships with your workmates
  • Self-motivated, high-energy, and consistently try your best at delivering quality outcomes
  • Must have full working rights within Australia and a valid and current Australia Drivers Licence

What We Offer:

  • Opportunity to work in a dynamic environment
  • Professional development and training opportunities
  • A supportive and inclusive workplace culture
  • Competitive salary and benefits package

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