Executive Operations Coordinator

7 days ago

Sydney, New South Wales, Australia beBeeOfficeManager Full time $76,515

Job Title: Executive Operations Coordinator

We are seeking an experienced and highly skilled Operations Coordinator to join our team. As a key member of the management team, you will be responsible for overseeing and coordinating all aspects of office operations.

About the Role:

The ideal candidate will have a minimum of 1 year of experience in a similar role, preferably within a fast-paced environment. You will be required to develop, implement, and refine office systems, workflows, and documentation processes to enhance productivity and efficiency.

Key Responsibilities:

  • Oversee daily office operations, ensuring smooth delivery of all services in adherence to government legislation and company service standards and procedures.
  • Develop, implement, and refine office systems, workflows, and documentation processes to enhance productivity and efficiency.
  • Allocate and supervise staff resources, assign tasks, monitor performance, and arranging relevant training and support to staff where needed.
  • Coordinate internal communication between departments (marketing/sales, warehouse, logistics) and liaise with customers and external stakeholders, including suppliers, logistics partners, service providers, and government bodies.
  • Manage financial and administrative records, including invoicing, quotations, reconciliations, petty cash, and expense tracking using tools such as MYOB and Excel.
  • Oversee procurement and inventory of office and warehouse supplies and equipment, ensuring maintenance schedules and vendor relationships are effectively managed.
  • Ensure compliance with occupational health and safety standards and relevant legislative requirements, conducting regular reviews and maintaining safety records.
  • Support HR functions including employee records, onboarding, leave tracking, and basic contract administration.
  • Coordinate meetings, schedules, travel bookings, and provide high-level administrative support to senior management.
  • Maintain accurate and up-to-date records, reports, sales and purchase orders, product specifications/documentation, and digital platforms including websites and portals.

Requirements:

  • Minimum 1 year of experience as an Office Manager, preferably within a Thai grocery, food distribution, or warehouse environment.
  • Advanced Diploma or higher level qualification in Leadership and Management (or equivalent experience).
  • Fluent Thai speaker - essential for effective communication with Thai customers, team members, and stakeholders.
  • Proficiency in English speaking, reading, writing, and listening.
  • High proficiency in administrative software such as Microsoft Office Suite, MYOB, and others.
  • Excellent organisational, leadership, multitasking, and communication skills.
  • Familiarity with Thai food import or distribution sector is highly regarded.
  • High level of honesty, integrity, reliability, and confidentiality.
  • Ability to work effectively both independently and collaboratively.

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