Office Administrator

2 weeks ago

Melbourne, Victoria, Australia beBeeProfessionalism Full time $75,000 - $85,000

Job Title: Administrative Support Professional

 

We are seeking a highly skilled and experienced administrative support professional to join our team.

 

About the Role:

The role of an administrative support professional plays an integral part in the business, providing essential support services from an office management capacity. Key responsibilities include:

  • Maintaining office facilities and functionality, and coordinating with building management as required.
  • Serving as primary point of contact for all employees regarding facility-related issues and concerns.
  • Coordinating the onboarding process of new joiners.
  • Coordinating attendees and facilities for meetings.
  • Coordinating travel arrangements including flights, accommodation, car transfer, and any other travel documentation.
  • First point of contact for visitors when they arrive at the office and overseeing all guest welcome duties including greeting guests, directing visitors and clients to appropriate staff.
  • Monitoring and ordering office supplies, i.e., stationery, consumables, IT equipment.
  • Coordinating the distribution of office management information to internal parties as required.
  • Coordinating office activities and events, and liaising with vendors both internal and external.

 

Administrative Tasks:

Responsibilities include:

  • Compile, collate, and distribute agendas, reports, action items, and papers to various parties in preparation for meetings.
  • Expense management for the team including reconciling monthly expenses, processing invoices, credit card transactions, and supplier payments.
  • General administration duties as requested, including administration and calendar support.
  • Support senior executive assistants to establish, implement, and coordinate office operations, procedures, and practices.
  • Preparation, formatting, and amending draft material and correspondence including memos, reports, and presentations.

 

About You:

To be successful in this role, you will have:

  • At least 2 years' experience in a similar office management/admin support role.
  • Exceptional communication and interpersonal skills.
  • Able to work as part of a team and complete duties without close supervision.
  • Highly organized.
  • Ability to remain calm under pressure.
  • Strong client-oriented approach.
  • Willingness to take a proactive approach to general office duties.
  • Ability to multitask with a strong attention to detail.
  • Intermediate/Advanced software knowledge with a focus on Microsoft Suite including Outlook, Word, PowerPoint, and Excel.

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