Executive Support Specialist

2 weeks ago

Brisbane, Queensland, Australia beBeeLeader Full time $90,000 - $110,000
Job Title: Executive Support Specialist">

We are seeking a highly organized and detail-oriented professional to provide exceptional support to our senior leadership team.

This is an exciting opportunity for a motivated individual who is eager to take on new challenges and contribute to the growth and success of our organization.

">">Key Responsibilities:
  • Manage and prioritize tasks to ensure urgent matters are addressed promptly.
  • Prepare agendas and minutes for various meetings.
  • Perform monthly financial reconciliations.
  • Conduct research for weekly and monthly projects to provide executive summaries of key information.
  • Assist with tender preparation, contract administration, and scheduling.
  • Draft correspondence and documents as required.
  • Analyze data using various databases and accounting systems.
  • Collaborate with multiple departments to gather information and maintain document control.
  • Ensure the smooth day-to-day operation of the office by managing supplies, IT issues, and maintaining records.
">Key Attributes:

We seek someone who is approachable, composed under pressure, and genuinely enjoys helping others solve problems. You should possess a mature mindset, understand what it takes to keep both people and the business running smoothly, and be willing to roll up your sleeves when necessary.

A disciplined and positive attitude, excellent written and verbal communication skills, and demonstrated ability to prioritize workload to meet strict deadlines are essential. You must also be able to handle sensitive information with confidentiality and maintain high attention to detail to achieve success in this role.

A collaborative team player with intermediate to advanced skills in Microsoft Office Suite, SharePoint, and Canva will thrive in this environment.

">What You Can Expect?

Good leadership and support from a positive team and social environment, career progression opportunities, and further training to help you grow professionally and personally.

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