Legal Assistant

3 weeks ago

Brisbane, Queensland, Australia Herbert Smith Freehills Full time

About Herbert Smith Freehills

We are a leading law firm that advises many of the world's largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, we are at the heart of the new global business landscape providing premium quality, full-service legal advice.

We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.

The Opportunity

We have a rare opportunity for an experienced Legal Assistant to join our Planning, Environment & Infrastructure (PEI) practice group.

Working Tuesday and Wednesday, 8:30 am to 5:00 pm, you will play a pivotal role in providing high-level administrative support to Partner and team of lawyers.

Your day will involve:

  • Managing billing processes for your direct team.
  • Managing Partners internal and external appointments.
  • Assisting with meeting preparation.
  • Managing the travel of Partner and team members.
  • Assisting with document creation, editing, formatting, and finalisation.
  • Liaising with clients and internal stakeholders by phone, email and in-person using a very professional and personable manner.
  • Coordinating and managing a broad variety of responsibilities and deliverables.

Skills & experience:

The successful candidate will be an experienced Legal Assistant (Legal Secretary) who is wanting to build a long-lasting legal support career and who is ready for that next challenge.

To be successful in this role, you will be well organised and have a proactive approach to delivering your work and strong attention to detail.

You will also have:

  • A minimum of 2 years' Legal Assistant (Secretary) experience.
  • Previous experience in diary management is essential.
  • Ability to anticipate Partner requirements to reduce administrative time.
  • Strong matter management and billing experience is essential (Aderant Expert is preferred though not essential).
  • Ability to think on your feet and adapt to a fast-paced environment.
  • Strong time management and organisational skills.
  • Sound understanding of Microsoft Office Suite.
  • Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.

What we offer:

We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.

We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.

For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please click .

Applications:

We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.

Team

Projects, Energy & Infra

Working Pattern

Part time

Location

Brisbane

Contract type

Permanent Contract

Diversity & Inclusion

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

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