Experienced Administrative Coordinator

20 hours ago

Darwin, Northern Territory, Australia beBeeAdministrative Full time $92,000 - $110,000
Job Overview

We are seeking an experienced Administrative Coordinator to join our team. This role is ideal for individuals who possess strong initiative, self-motivation, and excellent time management skills.

This Administrator will provide high-level support to senior leadership and project teams, manage calendars, databases, and document systems with accuracy, and prepare meeting materials, agendas, and track follow-up actions.

Key Responsibilities

  • Provide administrative support to senior leadership and project teams.
  • Manage calendars, databases, and document systems with precision.
  • Prepare meeting materials, agendas, and track follow-up actions.
  • Liaise with internal and external stakeholders on behalf of the Executive Director.
  • Handle confidential information with professionalism.
  • Maintain project records including minutes, action logs, risk registers, and reports.
  • Assist with procurement, contract management, and budget tracking.
  • Coordinate with teams and stakeholders to ensure smooth project delivery.
  • Support the creation of presentations, reports, and dashboards for governance.

Requirements

  • Strong initiative, self-motivation, and excellent time management, with the discretion to handle confidential information.
  • Ability to manage competing priorities and deliver high-quality outcomes with attention to detail.
  • Proven experience in administrative coordination or project administration, ideally within complex or fast-paced environments.
  • Clear and effective communication skills, with the ability to engage confidently across diverse teams and cultures.
  • Solid digital literacy, including proficiency in word processing, calendar management, and various software applications.
  • A current driver's license (or equivalent).

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