Executive Assistant

1 week ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $90,000 - $120,000
Senior Administrative Coordinator Job Summary

The Senior Administrative Coordinator provides high-level administrative support to a senior executive, ensuring seamless day-to-day operations and contributing to the success of the organisation.

This role requires excellent organisational skills, with the ability to prioritise tasks effectively and manage competing deadlines. The ideal candidate will possess strong communication skills, both written and verbal, and be able to build positive relationships with key stakeholders, including clients, volunteers, staff, and management.

  • Manage and maintain the executive's schedule, including meetings, appointments, and travel arrangements
  • Co-ordinate internal and external meetings, ensuring all necessary resources and materials are prepared
  • Prepare agendas, take meeting minutes, and follow up on action items
  • Arrange complex travel itineraries, including flights, accommodations, and ground transportation
Key Responsibilities:

* Provide exceptional administrative support to the executive, ensuring timely completion of tasks and projects

* Develop and maintain effective working relationships with a range of internal and external stakeholders

* Anticipate and address potential issues before they arise

Requirements:

* Minimum 5 years' experience in providing administrative support to executive management

* Excellent interpersonal skills, with the ability to build positive relationships with key stakeholders

* Demonstrated problem-solving skills and the ability to work autonomously

* Demonstrated ability to maintain confidentiality

* Excellent time management and organisational skills

* Excellent report, written, and verbal communication skills

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