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Records Management Specialist

2 months ago

Truganina, Victoria, Australia Iron Mountain Full time

About the Role

We are seeking a highly skilled Records Management Specialist to join our team at Iron Mountain. As a Records Management Specialist, you will play a critical role in ensuring the accurate and efficient management of our clients' records.

Key Responsibilities

  • Manage records at offsite storage facilities, including appraisal, sentencing, digitization, archiving, and destruction of records in accordance with customer policy and procedures, as well as meeting relevant National Archives of Australia (NAA) requirements.
  • Manage records within customers' Enterprise Document and Records Management Systems (EDRMS) at their premises, and throughout the records lifecycle.
  • Manage digital file returns through the upload of digital files received on hard drives to customers' EDRMS.
  • Conduct monthly audits of records.
  • Conduct annual reviews of sentenced records stored at offsite locations.
  • Manage incoming offshore file consignments where physical records are returned to Australia from offshore business areas.
  • Manage digital and physical file consignments as directed.
  • Ensure all records are appraised and sentenced in accordance with customers' instructions, and in accordance with NAA instructions and guidelines.
  • Ensure the disposal and destruction of all sentenced records are completed in accordance with NAA instructions and guidelines.
  • Digitize records as retrieval/transfers occur and destroy the physical records.
  • Conduct Scan on Demand service.
  • Scan and digitize mixed media records.
  • Perform quality assurance on completion of digitization of records.

Requirements

  • It is essential for you to obtain and maintain an Employment Suitability Clearance (ESC). The ESC is a rigorous pre-employment character and integrity suitability screening process.
  • You must also have a minimum BASELINE security clearance prior to commencement unless otherwise specified. The security clearance process is conducted by the Australian Government Security Vetting Agency (AGSVA). This is initiated once the ESC is finalized.
  • Attention to detail, a disciplined approach is in your genetic makeup.
  • A positive attitude, a strong sense of hard work, and personal ethics is what people admire about you.