Creative Resources Specialist

1 week ago

Melbourne, Victoria, Australia beBeeResource Full time $80,000 - $120,000

At the core of our organization lies a pivotal role: Creative Resource Coordinator. This position works hand-in-hand with Operations Managers to ensure seamless project execution, guaranteeing top-notch resourcing and workflow management.

This crucial position acts as the glue that holds everything together, striving for clarity to ensure everyone is aware of tasks and deadlines. Anticipating potential issues and connecting the dots is essential in this role.

Key Responsibilities
  • Prioritizing projects/tasks: Assigning creatives and specialists to projects based on their skills, style, experience, and availability to meet client demands.
  • Capacity Planning: Monitoring current and future project workloads to ensure the right capacity and prevent over-scheduling or resource gaps.
  • Workflow Management: Understanding the creative process and workflow to effectively schedule and manage tasks, anticipate potential challenges, and find solutions.
  • Budget & Financials: Assisting with the financial aspects of freelancers, including invoices and billing processes.
  • Team Collaboration: Partnering with account and project management teams to ensure resource availability for project milestones.
  • Performance Monitoring: Tracking resource utilization and output to optimize efficiency, improve project outcomes, and maximize overall performance.
Qualifications

To be considered for this role, you will need at least 1-2 years of advertising agency experience in either a Project, Account, Resource, or Production management role.

Required Skills
  • Exceptional Communication: To effectively coordinate with various teams and individuals.
  • Strong Organizational Skills: To manage detailed schedules and complex bookings for numerous staff members and freelancers.
  • Talent & Creative Understanding: A deep knowledge of different creative disciplines, styles, and work processes.
  • Proactive Problem-Solving: The ability to quickly identify resource gaps and provide solutions before they impact project timelines.
  • Negotiation & People Management: Skills to negotiate with freelancers and manage relationships within the creative team.
  • Financial Acumen: To oversee budgets and manage the financial aspects of freelance resources.

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