Site-Based Administrative Professional

1 week ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $78,901 - $123,456

About our company, a leading electrical and communications contracting firm with over 100 years of innovation and best practice. We employ more than 1,800 staff across multiple office locations.

The Opportunity:

We are seeking a full-time Site-Based Administrative Professional to support our major construction projects. This position plays a key role in maintaining smooth site operations and ensuring accurate and timely administrative support.

Key Responsibilities:
  • Collate timesheets and labour control for reporting
  • Manage downloads/uploads and distribution via project software
  • Control drawing registers and RFI registers
  • Maintain project correspondence and document registers
  • Filing and document control (e.g. ITPs, SWMS, purchase orders, subcontractor data)
  • Ensure quality control of office systems and documentation
  • Provide administrative support to project teams including foremen, supervisors, and project managers
  • Maintain project logs, purchase order records, and invoice registers
  • Keep employee registers for site staff
  • Enter production and labour controls data
  • Assist in the preparation of project manuals and As Built documentation
  • Record and distribute meeting minutes
  • Liaise with client administrators, suppliers, and subcontractors
About You:

To succeed in this role, you will need:

  • Intermediate to advanced proficiency in Microsoft Office
  • High data entry speed and accuracy
  • Strong organisational skills and attention to detail
  • The ability to work effectively with multiple stakeholders in a fast-paced environment
  • Previous experience in the construction or electrical industry (highly regarded)
  • AutoCAD experience (advantageous but not essential)
Work Environment:

This role is primarily site-based, with occasional duties at an office location. Project locations vary depending on project needs.

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