Event Planning Specialist

3 days ago

Sydney, New South Wales, Australia beBeeCoordinating Full time $100,000 - $130,000
Medical Education Coordinator

We are seeking a highly organized and detail-focused Medical Education Coordinator to join our team.

This role is responsible for planning and executing engaging, compliant educational events for healthcare professionals across Australia and New Zealand.

Key Responsibilities:
  • Plan and coordinate all medical education events in Australia and New Zealand, from local workshops to inter-regional programs.
  • Manage registrations, promotional materials, websites (including event platforms) and event reporting.
  • Act as the main contact for venues, travel providers, catering, AV, and other vendors.
Travel & Logistics
  • Handle all participant travel bookings in line with company policy.
  • Ensure smooth delivery of all on-site event activities (travel approximately 20% of the time).
Compliance & Documentation
  • Prepare and manage event documentation to meet global compliance standards.
  • Maintain accurate records in compliance systems and support internal and external audits.
Financial Administration
  • Process and reconcile event-related expenses via systems.
  • Monitor budgets, track expenses, and handle accruals.

The ideal candidate will possess strong organisational skills, excellent relationship-building and communication skills, and proficiency in Microsoft Office suite and data management. This role offers a unique opportunity to work with a dynamic team and contribute to the success of our business.

Please note that this job requires strong attention to detail, ability to multitask, and work under pressure. If you have a passion for delivering high-quality events and excellent customer service, we encourage you to apply.

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