Strategic Executive Support Specialist to CEO

3 weeks ago

Sydney, New South Wales, Australia Knight Frank Full time
About Knight Frank

We are a global property powerhouse dedicated to providing our clients the best advice across commercial and residential property transactional and advisory services. With a 125-year heritage, we strive to empower and encourage our people to think differently about how we can make a positive impact as a firm.

Executive Assistant Role

We are seeking an experienced and highly motivated Executive Assistant to support our Chief Executive Officer based in Sydney CBD. This role will provide critical support to ensure that our CEO is able to meet his individual and the Company's vision, strategy, and goals by managing daily activities.

The successful candidate will be responsible for:

  • Strategic Time Management: Proactively manage and optimize the CEO's schedule, appointments, and travel arrangements to ensure efficient use of their time.
  • Information and Communication Management: Act as a gatekeeper for the CEO by reviewing, researching, and redirecting correspondence, drafting letters and documents, and collecting and analyzing information to facilitate effective decision-making.
  • Financial Administration: Prepare expense reports, liaise with the Corporate Finance department as needed, and manage other financial administrative tasks related to the CEO's activities.
  • Relationship Building and Stakeholder Management: Cultivate and maintain strong relationships with the Knight Frank Australia (KFA) Board and their support teams, acting as a liaison and ensuring seamless communication and collaboration.
  • Event Planning and Coordination: Plan and execute national executive conferences in consultation with the Executive Group, ensuring alignment with company objectives and creating impactful experiences for attendees.
  • Executive Insights and Support: Serve as a trusted confidante to employees at all levels, gathering insights and providing the Executive Group with a comprehensive understanding of the organization's dynamics and perspectives.

Requirements

  • Minimum 5 years' experience as a Personal or Executive Assistant
  • Advanced skills in Microsoft packages – particularly Word, Outlook, PowerPoint and Excel
  • Discretion dealing with confidential information
  • Excellent verbal and written communication skills in order to liaise with clients and draft correspondence and documentation; advanced level of spelling and grammar
  • Exceptional attention to detail and high level of accuracy at all times
  • Demonstrated problem analysis and problem-solving skills
  • Ability to exercise good judgement, logical decision-making and escalate issues appropriately
  • Event management/planning of both internal and external events
Benefits

We offer a competitive remuneration package, including a salary of approximately $120,000 per annum, plus superannuation. You will also have access to career development opportunities, such as internal and external mentoring, leadership education training, and study leave to focus on your personal growth.

In addition, you will enjoy a generous 16-week parental scheme, birthday leave, swap around a public holiday for a cultural swap day, two wellness days, two weeks additional leave each year, and two paid volunteer days each year to support one of our-affiliated charities.

We are committed to supporting the well-being of our employees and offer private health insurance excess subsidies for hospitalisation.

Please note that this role requires Australian working rights, and applicants without these rights need not apply.

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