Admin Service Coordinator

2 weeks ago

Brisbane, Queensland, Australia beBeeOperations Full time $90,000 - $110,000

Job Title: Operations Manager

This is an exciting opportunity to join a dynamic team as an Operations Manager. As a key member of the team, you will be responsible for coordinating and overseeing administrative support functions.

**Responsibilities:**

- Manage and oversee day-to-day operations of the administrative team
- Develop, review, and improve administrative systems, policies, and procedures
- Ensure provision of necessary office supplies and equipment maintenance
- Work with the finance and management team to set budgets and monitor spending
- Plan, schedule, and promote office events and activities
- Collect, organize, and store information using computers and filing systems
- Oversee administrative projects and track progress towards company goals
- Build new and expanding existing skills through educational opportunities
- Plan and coordinate administrative procedures and systems to streamline processes
- Assess administrative personnel performance and provide coaching and guidance for maximum efficiency
- Ensure smooth and adequate flow of information within the company to facilitate other business operations
- Manage monthly reporting requirements, schedules, and project deadlines
- Monitor inventory of office supplies and purchasing new materials with attention to budgetary constraints
- Monitor costs and expenses to assist in budget preparation
- Oversee and manage office facilities and services, maintenance activities, and space allocation

**Key Responsibilities by Team:**

**Executive:**

- Manage, Coordinate, and Oversee Administrative Support for:
- Policy and procedure development
- Budget development and support
- Calendar support and management
- Managing Director's Executive Assistant
- Assist the development of the Company Strategic Plan

**Operations:**

- Coordinate and Oversee Administrative Support for:
- Operations policy and procedure development.
- Budget development and support.
- Support development of project management plans.
- Asset management processes for all company and project vehicles, plant, equipment, and other assets.
- All accommodation management processes.
- All travel, transport, and logistics processes and requirements.
- Business development and tendering activities.
- Maintenance of all Company Asset Registers.
- Organise inspection, testing, calibration, and records management for all Company Assets as required.

**HSEQ:**

- Coordinate and Oversee Administrative Support for:
- HSEQ policy and procedure development.
- HSEQ Registers.
- Client & Customer Feedback Processes.
- HSEQ Communication Processes.
- Company Documentation Management.

**Human Capital:**

- Coordinate and Oversee Administrative Support for:
- Employment Contracts, position descriptions etc.
- Reconciling Travel.
- Timesheets.
- Annual Leave.
- Employment Records.
- Arrange Employee Medicals.
- Upkeep Employee Records including for all Medicals.

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