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Corporate Document Management Specialist
2 months ago
SICE Pty Ltd is seeking a highly skilled Corporate Document Controller to join our team. As a key member of our infrastructure project delivery team, you will play a critical role in ensuring the effective quality control, management, submission, and storage of documentation throughout the project lifecycle.
Key Responsibilities- Create and maintain the corporate/project document control register.
- Administer the Document Management System (e.g., SharePoint, Confluence, etc.) to preserve and protect the information from misuse or misappropriation.
- Manage the front and back end of the SICE's SharePoint site to ensure it is updated and addresses the changing business needs.
- Maintain different project registers and databases as required, including access management to ensure users get appropriate read/write privileges.
- Assess and validate that all documentation meets the corporate/project quality standards.
- Organise and archive corporate/project documents.
- Facilitate the submission of all project documentation through the specific project software within the time and quality parameters, including adherence to the established operating procedures during document submissions.
- Assist in the creation of procedures to guarantee the appropriate management of the project records.
- Provide other administration support as required.
- Provide support to managers and leaders when required.
- Previous experience in document control or similar project support roles.
- Solid understanding of SharePoint and Microsoft365 tools, e.g., Power Automate.
- Solid command of MS Office, especially MS Word and Excel (Advanced preferred).
- Solid time management, planning, and organizational skills, including initiative and proactiveness.
- Ability to balance multiple tasks simultaneously and transition between projects.
- Strong verbal and written communication skills and attention to detail.
- Ability to work collaboratively as part of a team as well as independently in an efficient manner.
- Solid analytical and problem-solving skills, including the ability to learn new technologies quickly.
- Knowledge of coding (e.g., Python) and Automation tools (Power Apps) preferred.
- Be part of large-scale infrastructure projects.
- Genuine opportunities for learning and growing in a cross-functional, multi-cultural team.
- A collaborative and supportive work environment where everyone has the chance to make a difference.
- Hybrid working arrangements.
- Enjoy a range of benefits including up to 3 additional days of leave per year, access to a learning platform for personal and professional growth, novated leasing, coaching, and wellbeing support through our EAP, and much more
