Senior Office Coordinator
5 days ago
We are seeking a highly motivated and organized Senior Administrator to join our national administration team in Perth.
As a key member of our team, you will provide administrative support to our project teams, ensuring seamless coordination and delivery of tasks.
Your primary responsibilities will include:
- Providing high-quality word processing support, including proofreading, editing, and formatting documents;
- Delegating or being delegated tasks within the administration team, ensuring they are completed in accordance with existing policies and procedures;
- Liaising with employees, vendors, clients, and suppliers regarding all administration information;
- Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties;
- Assisting with special projects, such as process improvements;
- Providing assistance to staff, managers, and senior-level officers as needed;
- Working in accordance with timelines and tasks supplied via the Administration Ticket Desk in Umwelt's SharePoint system;
- Scheduling, attending, and taking minutes in team meetings;
- Expense and timesheet allocation;
- Fleet car management;
- Equipment purchasing;
- Travel bookings and mobilisation assistance, including induction requirements;
- Undertaking data entry, mail merge tasks, and editing PowerPoint presentations;
To be successful in this role, you will possess:
- A minimum of 3+ years of experience in a similar role, preferably within a professional services firm;
- Strong attention to detail, excellent verbal and written communication skills;
- The ability to work under pressure to strict deadlines, prioritizing tasks and coordinating others to ensure deadlines are met;
- A high degree of professional integrity and pride in the quality of work, with a strong ownership of responsibilities/accountabilities;
- An inquisitive nature, seeking opportunities to enhance presentation and quality of documents;
- Advanced skills in Microsoft applications: Word, PowerPoint, Excel, and Outlook;
- Advanced proficiency in Adobe Acrobat;
At Umwelt, we value our people and offer a range of benefits, including:
- An estimated salary of $80,000 - $110,000 per annum, depending on experience;
- Flexible work options to suit your lifestyle;
- A role with experienced professionals who can mentor you and help you develop your skills;
- Opportunities to work across the country on different and challenging projects;
- Opportunities to join Umwelt's Employee Share Plan;
- A learning and development culture, with different training options and assistance;
- Wellbeing tools and initiatives, hands-on training;
- Paid parental leave for both primary and secondary carers;
We are committed to fostering a workplace that embraces diversity and inclusion. We believe that a diverse and inclusive environment not only enriches our workplace culture but also drives innovation and excellence in all that we do.
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