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Detail-Oriented Administrative Professional Wanted for Dynamic Firm

1 month ago


Adelaide, South Australia Pitcher Partners Full time

We are a leading network of independent Australian firms committed to fostering growth and ambition for our clients, as well as our people.

At Pitcher Partners, we believe that success is better shared when everyone works together towards a common goal. That's why we invest in the future of every individual who joins our team, offering an inclusive culture and exceptional opportunities for professional development.

The role of the Administration Assistant is a critical position responsible for providing administrative support across various functions, including general office administration, clerical and filing tasks, ASIC correspondence and compliance, client experience and hospitality, and team administration.

To excel in this role, you will need to possess strong organisational skills and attention to detail, ensuring the smooth operation of our firm and delivery of exceptional client services.

The key responsibilities of this role include:

  • Providing general administrative and clerical support, including managing correspondence, phone calls, office supplies, and backing up the Client Experience Officer.
  • Supporting the business function with tasks such as data entry, file organisation, and preparation of client documentation, while managing the archiving process and mail distribution.
  • Assisting in managing ASIC compliance, including the preparation and lodgement of necessary forms, maintaining company registers, and supporting the team with ASIC-related documentation.
  • Welcome clients and visitors, coordinate client meetings, and provide administrative support for client presentations and materials.
  • Maintain office cleanliness and functionality, oversee facilities management, and ensure compliance with health and safety regulations.
  • Collaborate with team assistants and the Practice Management Group, support firm-wide meetings and events, and contribute to updating and maintaining firm policies and processes.

The ideal candidate will be high school/SACE equivalent qualified, having had experience delivering high-level support in a similar administrative/clerical role. Key qualifications include:

  • A minimum typing speed of 60 wpm and 98% accuracy.
  • Proficient user of MS Office Suite products, including Word, Excel, Outlook, and Teams.
  • Excellent organisational and time management abilities, with a keen eye for detail and the ability to multitask.
  • Strong communication and interpersonal skills, with a friendly and professional demeanour.
  • Strong time management skills with the ability to be agile with changing priorities and deadlines.
  • Ability to work independently, with supervisors, and staff.

In return for your expertise, we offer a competitive salary range of AU$45,000 - AU$55,000 per annum, commensurate with experience, along with a vibrant culture, great flexible working policy, 12 weeks paid parental leave, community leave, purchased leave program, employee assistance program, firm subsidised social club, workplace giving, and more.