Administrative Support Professional

3 days ago

Perth, Western Australia beBeeReception Full time $59,993 - $79,998

We are seeking a highly organized and customer-focused Receptionist & Administrative Support Officer to join our team.

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Key Responsibilities:

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  • Greet, welcome, and check-in visitors including staff, consultants, and clients.">
  • Answer, screen, and direct incoming phone calls, addressing inquiries or forwarding to the appropriate team member for resolution.">
  • Manage the reception area, ensuring it is always maintained to the highest standards of cleanliness and professionalism.">
  • Provide assistance to consultants and team members by retrieving records, photocopying, and managing schedules.">
  • Book medical assessments and appointments, ensuring all required paperwork is completed prior to consultations.">
  • Respond to scheduling changes and communicate updates to consultants and clients, ensuring minimal disruption.">
  • Confirm appointment attendances, both locally and regionally, and follow up as necessary.">
  • Maintain accurate filing and record-keeping in line with internal procedures and privacy standards.">
  • Coordinate the receipt, sorting, and distribution of mail, and handle courier deliveries.">
  • Process billable cancellations, deposit banking, and assist with various administrative tasks as needed.">
  • Manage the coordination of required assessment information, such as medical records or diagnostic material, ensuring all necessary documentation is available to the consultant.">
  • Assist in the preparation and management of meeting rooms and facilities, including arranging catering, audio-visual equipment, and other logistical support for events.">
  • Ensure that meeting spaces are set up according to client specifications and cleared appropriately afterward.">
  • Provide waiter and bar service for after-hours meetings and events when required.">
  • Support the team by assisting with miscellaneous tasks such as chaperoning clients, preparing beverages, or supporting consultants with additional materials.">
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Required Skills and Qualifications:

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  • Full WA driver's license and own transport.">
  • Experience in a similar reception or administration support role, preferably within a corporate environment.">
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).">
  • Strong customer service skills with a proven ability to manage a busy reception desk.">
  • Ability to handle challenging situations with a calm, professional demeanor.">
  • Experience with scheduling software or a similar booking system is advantageous.">
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Benefits:

We offer a comprehensive learning and development program, enabling you to expand your skills and reach your career goals. You'll be part of a collaborative team, working with highly engaged professionals to provide exceptional service to clients and visitors alike.

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What We Offer:

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  • A dynamic and inclusive work environment.">
  • Ongoing training and development opportunities.">
  • Collaborative team culture.">
  • Opportunities for growth and advancement.">
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Personal Attributes:

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  • Excellent verbal, written, and interpersonal communication skills.">
  • Strong organizational skills with the ability to prioritize and manage multiple tasks in a dynamic environment.">
  • A positive, enthusiastic, and helpful attitude with a focus on delivering excellent customer service.">
  • High attention to detail and the ability to maintain confidentiality.">
  • A flexible, adaptable approach to working in a constantly evolving environment.">

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