Senior Administration Officer, VET
4 weeks ago
About the Role
As an Administrative Support Specialist, you will provide high-level administrative support to the CEO and Director of VET, including coordinating and managing diaries, scheduling meetings and committees, drafting agendas, minutes, and action plans, and associated follow-up.
Key Responsibilities
- Provide administrative support to the CEO and Director of VET, including coordinating and managing diaries, scheduling meetings and committees, drafting agendas, minutes, and action plans, and associated follow-up.
- Coordinate and manage all travel and accommodation arrangements.
- Administer all files, templates, and reporting for the office of the CEO and Director and assist in the compilation and production of reports, submissions, statistical summaries, and data sets, discussion papers, and other correspondence as required.
- Assist in the management of finance reporting and administration for VET.
Qualifications, Skills & Experience
- Experience delivering high-level executive administrative support, preferably in Vocational Education and Training (VET) or higher education.
- Demonstrated time management skills, including attention to detail, the ability to work under pressure, organize workload, and manage competing priorities/deadlines.
- Ability to establish and maintain productive working relationships with senior leaders and collaborate with colleagues across multifunctional teams by providing a high-level and responsive service.
- Demonstrated proficiency in the application of Microsoft Office suite and the ability to learn computer software programs and work with enterprise systems.
- Proven record of preparing high-quality documentation with excellent accuracy and attention to detail.
- Relevant experience, an administration qualification, or an equivalent combination of relevant experience and/or education/training.
- Supportive of the Objects of Notre Dame as a Catholic University.
Benefits
- Generous training and development opportunities.
- Multiple public transport options available.
- Discounted study at the University.
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