Administrative Support Specialist

1 month ago

Cairns, Queensland, Australia Precruitment Full time
{"title": "Personal Assistant", "description": "Job Summary

We are seeking a highly skilled and organized Personal Assistant to provide administrative support to our team. The successful candidate will be responsible for a range of tasks, including researching and preparing documents, processing information and correspondence, and maintaining records and files.

Key Responsibilities
  • Liaise with team members to ensure operational efficiency.
  • Conduct research and draft reports, briefing materials, memos, correspondence, and other routine documents.
  • Maintain confidential files and documents.
  • Attend meetings and take on secretarial duties as needed.
  • Manage appointment schedules and make travel arrangements.
  • Process incoming and outgoing mail, file correspondence, and maintain record systems.
  • Take and transcribe dictation of letters and other documents.
  • Maintain work areas in a manner that allows quality work to be carried out.
  • Provide polite, positive, clear reception of all visitors.
  • Answer phone calls using clear English vocabulary and delivery.
  • Screen incoming telephone calls with a polite, tolerant, patient demeanor, using firmness when required.
  • Raise Action Reports, recommend corrective action, and offer suggestions for improvement.
Requirements
  • Thorough knowledge of work activities performed within the workplace.
  • Sound knowledge of procedural/operational methods of the workplace (or ability to rapidly acquire).
  • Well-developed interpersonal and communication skills.
  • Strong professional discretion and confidentiality ethics.
  • Well-developed organizational skills.
  • Ability to organize and prioritize tasks.
  • Demonstrated proficiency in computer skills with a broad knowledge of word processing programs (especially MS Office).
  • Ability to work with people from different cultural and socio-economic backgrounds.
What We Offer

We offer a competitive salary of $70,000 to $80,000 per annum based on experience.

Applications in Word format should be forwarded to us by clicking the 'Apply' button below.

", "lang_code": "en"}

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