Senior Support Specialist to Chief Executive Officer

2 weeks ago

Perth, Western Australia beBeeStrategic Full time $80,500 - $90,500
Job Description:

You will be the Chief Executive's right-hand person, providing exceptional support to enable them to focus on strategic initiatives, decision-making, and achieving organisational goals.

As a trusted advisor, you will be responsible for a wide range of tasks that require discretion, professionalism, and precision.

This includes advising the Chief Executive on matters requiring their attention, identifying and following up on action items from meetings, and preparing documentation for meetings attended by the Chief Executive.

You will also manage the Chief Executive's calendar, scheduling appointments and travel arrangements, and prepare proposals, reports, spreadsheets, briefing papers, and presentations as needed.

Additionally, you will schedule Executive and Board meetings, prepare agendas and papers, attend meetings, and record minutes. You will also proofread meeting papers and collaborate with others to ensure accuracy.

In the Chief Executive's absence, you will identify matters requiring attention and either take action or delegate appropriately.

Key Responsibilities:
  • Manage complex calendars, appointments, and travel arrangements
  • Prepare presentations, reports, and correspondence with a high level of accuracy
  • Schedule Executive and Board meetings, prepare agendas and papers, attend meetings, and record minutes
  • Proofread meeting papers and collaborate with others to ensure accuracy
Requirements:
  • Highly organised and detail-oriented individual
  • An exceptional communicator with outstanding written and verbal skills
  • Proactive and resourceful, anticipating needs, identifying potential challenges, and taking initiative to solve problems independently
  • A master of discretion and confidentiality, exercising utmost professionalism in handling sensitive information
What We Offer:
  • A positive and supportive work environment
  • The opportunity to work with a dedicated and passionate team
  • A competitive salary and benefits package
Eligibility Criteria:
  • Proven experience in a similar role, with a strong understanding of executive-level support
  • Demonstrated ability to prioritise tasks, manage competing demands, and meet deadlines in a fast-paced environment

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