Executive Support Officer

3 days ago

Perth, Western Australia Juniper Full time

**Why Juniper?**

Join a leading not-for-profit aged care provider committed to delivering high-quality care to those in need. At Juniper, you'll work in a supportive, collaborative environment, contributing to the well-being of residents and staff alike. This is a great opportunity to make a meaningful impact while developing your career.

**About the role**:
Juniper Aged Care is seeking a highly organized and proactive Executive Support Officer to provide high-level administrative and executive support to the Chief Finance Officer and the Chief Operating Officer for Accommodation. This role is integral to ensuring the efficient operation of executive functions, effective coordination of activities, and seamless execution of responsibilities in a fast-paced environment.

**Key Responsibilities**:

- Manage schedules, coordinate meetings, arrange travel, handle confidential correspondence, and maintain office systems.
- Serve as the primary point of contact for internal and external stakeholders, ensuring clear and professional communication.
- Organize corporate meetings, events, and conferences, including logistics, venue bookings, catering, and guest coordination.
- Prepare, review, and distribute reports, presentations, and meeting materials while maintaining confidentiality.
- Assist in coordinating and monitoring key projects, ensuring deadlines and deliverables are met.
- Prepare agendas, take minutes, and follow up on action items for executive and committee meetings.
- Process invoices, track expenditures, and assist with budget preparation.

To succeed in this role, you will need a combination of technical expertise, strong communication skills, and the ability to manage complex tasks with professionalism and discretion. Your experience in executive support, organization, and problem-solving will be essential in ensuring seamless operations and high-quality service delivery.

**Key Requirements**:

- Diploma or higher qualification in Administration, Office Management, or a related field (desirable).
- Minimum of three years' experience in an executive support or senior administrative role.
- Experience working with C-suite executives or senior management (preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote, Forms) and business systems like Smartsheet.
- Excellent written and verbal communication skills, with the ability to engage effectively with senior stakeholders.
- Strong minute-taking and report-writing capabilities.
- Exceptional problem-solving, critical thinking, and organizational skills.
- A high level of discretion and professionalism when handling sensitive information.
- A current driver's license.

**Why Join Us?**
- Enjoy a competitive salary, plus access to salary packaging up to $18,550 per annum tax-free.
- Work in a supportive and collaborative environment with a focus on continuous improvement.
- Build your career in a growing organization with opportunities for professional development and advancement.

**How to Apply**:
To apply, please submit your resume and a cover letter detailing your experience and suitability for the role.

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