Senior Administrative Officer

6 days ago

Sydney, New South Wales, Australia Hudson Australia Full time
Job Description

This pay rate is inclusive of mandatory 25% casual loading.

We are seeking individuals with a proven background in executive support/administrative roles who can operate in a fast-paced environment and add value through effective communication skills, stakeholder engagement, and drive and initiative.

The primary focus of the APS 4 or APS 5 Executive Assistant is to provide high-level support by undertaking moderately complex administrative tasks for the Executive, including:

  • Diary management and coordination, including scheduling appointments and organising travel.
  • Performing 'front of office' support functions, including greeting visitors, receiving, and responding to phone calls and general correspondence.
  • Managing correspondence, including monitoring emails, preparing responses to routine and less complex enquiries; coordinating and tracking ministerial workflow; collating and follow-up of information to ensure deadlines are met.
  • Arranging meetings and organising logistical arrangements
  • Liaising with stakeholders of all levels
  • Identifying and implementing projects to improve divisional culture, staff wellbeing, and achievement of divisional objectives.
  • Ad-hoc tasks as required.
Requirements
  • Australian Citizenship is required for Federal Government.
  • Minimum Baseline Clearance preferred.
  • Experience in providing administrative support to senior executives.
  • A demonstrated capacity to liaise with a diverse range of people and build productive working relationships.
  • Have strong attention to detail with the ability to adapt to competing priorities and stay focused in a fast-paced and high-pressure environment.
  • Have excellent communication and office management skills and enjoy working within a diverse and dynamic team environment.
  • Demonstrate integrity and discretion in dealing with confidential and sensitive business matters.
  • The ability to work autonomously as well as part of a team.

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