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Administrative Support Specialist

2 months ago

Bayswater, Australia DHL Supply Chain Full time

About Us

We're a leading contract logistics company that delivers results with respect. We value diversity and recognize individual strengths.

We create competitive advantages for our customers through customized warehousing and transportation services. Our global scale combines with local knowledge and sector experience.

At DHL Supply Chain Australia, we believe a career is more than just a job. We work hard to make sure our employees have the tools and training they need to grow and succeed.

We foster an environment where employees feel comfortable balancing priorities, work commitments, team engagement, and work/life balance with their manager's support. We offer flexible working arrangements tailored to individual role requirements.

DHL Supply Chain Australia is a Great Place To Work certified.

In this role, you'll:

  • Support the day-to-day management of company assets, process invoices and purchase orders with accuracy, and build strong relationships with third-party suppliers.

About the role:

  • Process asset-related accounts for the company vehicle fleet.
  • Enter detailed invoice data manually.
  • Support the asset management team with financial tasks, such as reconciling supplier accounts.
  • Administer contract maintenance and service agreements.
  • Enter key data into the fleet management system for trailer maintenance.
  • Schedule and coordinate repairs and service arrangements for the company fleet.
  • Draw and receipt purchase orders and invoices.
  • Provide leave coverage support across other tasks within the asset management team.

You'll need:

  • Excellent interpersonal and communication skills via phone and email.
  • Strong phone manner and relationship-building skills.
  • Experience in a similar role within the transport industry is a plus.
  • Demonstrated experience in an administration capacity.
  • Fast learner with confident computer skills.
  • Intermediate to Expert level user of Microsoft Excel.
  • High degree of accuracy and attention to detail when completing data entry tasks.