Administrative Support Specialist

2 days ago

City of Lake Macquarie, Australia beBeeAdministration Full time $55,000 - $75,000
Administrative Coordinator Job Description

Join our team as an Administrative Coordinator, where you will be the backbone of our operations.

We are seeking a highly organized and detail-oriented individual to support our dynamic team. As an Administrative Coordinator, you will be responsible for maintaining accurate records, providing administrative support, and ensuring smooth processing of all workflows.

You will be a point of contact for customer inquiries, handle invoicing and financial processing, and work closely with the General Manager and Directors to keep everything on track.

Key Responsibilities:
  1. Be a point of contact for customer inquiries via phone and email.
  2. Handle invoicing, financial processing, and overdue accounts.
  3. Maintain accurate records and provide administrative support for all operations.
  4. Work closely with the General Manager and Directors to keep everything on track.
  5. Support all operational requirements, including scheduling the field team and ensuring smooth processing of all workflows, including purchase orders and invoices.
Requirements:
  • Strong background in administration and experience in coordinating scheduling.
  • Excellent time management and ability to prioritize urgent tasks.
  • Strong attention to detail and problem-solving skills.
  • Ability to communicate effectively with both customers and team members.
  • Ability to work in a fast-paced environment and adapt to changing schedules.
Benefits:
  • Full-time position, Monday to Friday.
  • Flexible start times available.
  • Professional development opportunities and ongoing training.
  • Social events and team-building activities throughout the year.

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