Senior Administrative Professional

1 week ago

Brisbane, Queensland, Australia beBeeAdministration Full time $90,000 - $110,000

About us

We are seeking an experienced Team Assistant to join our Engineering & Design team. The role will provide direct assistance to the Director and administration support to the wider E&D team nationwide.

This is a great opportunity for someone with extensive operations, team or personal assistant experience preferably within the projects and/or engineering industries.

Key Responsibilities:

  • Support the E&D Business Unit Director and the wider E&D team
  • Coordinate onboarding and offboarding activities with Managers, HR, IT and other stakeholders
  • Arrange travel arrangements and assist with queries, including following up on quotes and options
  • Organize meetings and coordinate events
  • Attend E&D management meetings to record meeting minutes and actions
  • Support with E&D timesheets and reporting within Pipedrive
  • Administer corporate card expenses and monthly coding
  • Proof and format documentation and communications
  • Document creation and preparation
  • Manage the SharePoint site and provide document control where applicable
  • Provide administration support for specific projects including research and coordination
  • General administration support to the E&D team when required

Required Skills:

  • Demonstrated administration experience in a relevant role: Team and/or PA experience preferably within engineering, construction and project industries
  • Proficient in MS Office skills (Word, Excel, PowerPoint, Outlook, MS Teams)
  • Excellent stakeholder management and experience supporting senior managers
  • Able to maintain confidentiality and handle sensitive information with discretion
  • Proven experience formatting, proofing and finalising documentation and communications
  • Proven ability to communicate effectively and confidentially
  • Able to prioritize tasks and manage competing priorities and deadlines
  • Excellent time management skills
  • A self-starter who is enthusiastic and an early adopter for new systems

Benefits:

A positive team culture with regular shared learning experiences, staff gatherings and ongoing professional development.

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