Project Documentation Specialist

7 days ago


Kwinana Town Centre, Australia Michael Page Full time
Job Description

Job Title: Project Document Controller

Job Summary:

We are seeking a highly organized and detail-oriented Project Document Controller to join our team at Michael Page. As a Project Document Controller, you will be responsible for overseeing all project documentation, ensuring system integrity, accurate formatting, and version control.

Key Responsibilities:

  • Document Management: Oversee all project documentation in In-Eight (TeamBinder), ensuring system integrity, accurate formatting, and version control.
  • Gatekeeper: Act as gatekeeper for the EDMS, managing document uploads, revisions, and transmittals.
  • Support: Support project and contractor teams to maintain documentation standards through construction, commissioning, and handover phases.

System Administration:

  • Administer In-Eight: Administer In-Eight and manage user profiles, security groups, and system settings.
  • Configure and Update: Configure and update system procedures and documentation as needed.
  • Adobe Acrobat Pro: Assign and manage Adobe Acrobat Pro licenses and handle IT setup for new starters.

Work Flow and Approvals:

  • Manage Approvals: Manage approval work flows for NCRs, RFIs, and Project Change Notices.
  • Coordinate Reviews: Coordinate review processes, track overdue reviews, and ensure timely completion.

Documentation and Reporting:

  • Weekly Status Reports: Provide weekly status reports for the Correspondence and Forms Register.
  • Maintain Contractor Folders: Maintain contractor folders on shared drives and follow up on documentation issues.

Project Support:

  • Administer Project SharePoint: Administer Project SharePoint and manage KWUP Distribution Matrix.
  • Support HSE Manager: Support HSE Manager with SWMS, Risk Register, and HSE documentation compliance.
  • Assist Commercial Manager: Assist Commercial Manager with tender documentation and manage the KWUP Tenders Inbox.

Training and Assistance:

  • System Support: Provide system support and training for project personnel and contractors.
  • Point of Contact: Act as point of contact for document control queries and system administration issues.

Requirements:

  • InEight Experience: InEight experience (Teambinder).
  • Microsoft Operating System: Microsoft Operating System.
  • Document Control Experience: Minimum 5 year's experience document control.
  • Construction Projects: Previous exposure to construction projects/environments.
  • Attention to Detail: High attention to detail.
  • Problem Solving Skills: Excellent problem solving skills.
  • Personable: Personable and ability to work within a diverse team.
  • Autonomy: Ability to work autonomously at a high level.

What's on Offer:

  • Competitive Hourly Rate: Competitive hourly rate.
  • Opportunity to Progress: Opportunity to progress into future projects within the construction industry.
  • Working from Home: Working from home arrangements.
  • Free Parking: Free parking on site.


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