Project Documentation Specialist
7 days ago
The successful candidate will be responsible for overseeing all project documentation in In-Eight (TeamBinder), ensuring system integrity, accurate formatting, and version control.
Key responsibilities include:
- Managing document uploads, revisions, and transmittals in the EDMS.
- Supporting project and contractor teams to maintain documentation standards throughout the construction, commissioning, and handover phases.
System Administration:
- Administering In-Eight and managing user profiles, security groups, and system settings.
- Configuring and updating system procedures and documentation as needed.
- Assigning and managing Adobe Acrobat Pro licenses and handling IT setup for new starters.
Workflow and Approvals:
- Managing approval workflows for NCRs, RFIs, and Project Change Notices.
- Coordinating review processes, tracking overdue reviews, and ensuring timely completion.
Documentation and Reporting:
- Providing weekly status reports for the Correspondence and Forms Register.
- Maintaining contractor folders on shared drives and following up on documentation issues.
Project Support:
- Administering Project SharePoint and managing the KWUP Distribution Matrix.
- Supporting the HSE Manager with SWMS, Risk Register, and HSE documentation compliance.
- Assisting the Commercial Manager with tender documentation and managing the KWUP Tenders Inbox.
Training and Assistance:
- Providing system support and training for project personnel and contractors.
- Acting as a point of contact for document control queries and system administration issues.
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