Dynamic Administrative Support Professional

1 week ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $60,000 - $90,000

A key role in our team is available for a skilled and proactive individual to provide administrative support. This dynamic position will be the primary point of contact for visitors, requiring excellent customer service skills.

The successful candidate will be responsible for coordinating events, meetings, and communications, as well as providing administrative support to the executive team. They will also assist with building maintenance and management tasks, including managing CEO travel arrangements, organizing senior leadership offsites, and maintaining office safety and security.

Key Responsibilities:
  • Coordinate all external and internal communications to the CEO's office
  • Attend weekly management meetings and capture and distribute action items
  • Track and follow up on progress of CEO tasks allocated to the Team
  • Manage CEO travel arrangements and other business travel requests
  • Organize senior leadership offsites and events
  • Provide selected admin support to the executive team
  • Support all departments as required with administrative tasks
  • Process expenses and manage related documentation
  • Coordinate senior management events and conferences
  • Liaise with the finance team to manage property invoicing
  • Maintain the Reception area and be the main point of contact for all visitors
  • Ensure office safety, security procedures are adhered to
  • Receive deliveries and maintain accurate records
  • Update the Procedures Manual as changes occur
  • Manage office supplies and kitchen requirements
  • Assist with managing external property sub-contractors who maintain the office building
  • Assist with managing and coordinating all repairs, upgrades and building renovation requirements
  • Manage and coordinate all building requests and requirements by current tenants
  • Assist with managing and coordinating workspace/floor planning initiatives and requirements, ensuring H&S matters are observed
  • Attend monthly property meetings
  • Maintain relationships with 3rd party contractors
  • Maintain visitor car park register and report illegally parked vehicles to the relevant authorities
  • Assist with building evacuations and training
  • Monitor standards of office cleaning contractor
  • Coordinate People and Culture Events and functions
  • Manage Alexandria Engagement Club activities and functions
  • Arrange and host Town Halls and other events
  • Support onboarding setup and requirements
  • Support TreadRight projects and upload AU data for all regions into systems

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