Festival Operations Coordinator

2 weeks ago

Melbourne, Victoria, Australia City of Port Phillip Full time
{"Job Title": "Festival Administration Lead", "Job Description": "About the Role

We are seeking an enthusiastic and engaged individual with public event and administration experience to lead administration activities for the St Kilda Festival.

The successful candidate will have excellent customer service and budgeting awareness, with the ability to communicate effectively across a broad team and manage their time and work priorities in a busy environment.

Key Responsibilities
  • Coordination of general administration for City of Port Phillip festivals, including administration of all tenders and multi-year contracts.
  • Contract administration and management of centralised contracts.
  • Oversight of compliance with internal policies relating to Council processes such as procurement, finance and recruitment.
  • Administration of income and expenditure for relevant programs, including processing of purchase orders, quotes, and invoices, and ensuring compliance with relevant policy and legislative requirements.
  • Contract administration for relevant programs, including artists, participants, suppliers, and their associated procurement requirements.
  • Liaison with festival artists and participants, including administration and communications management.
  • Coordination of artist payments and contracts across the Arts, Festivals and Events team.
  • Coordination of centralised administration within the Arts, Festivals and Events team, such as casual staff rosters, scheduling and other projects as they arise.
Requirements
  • Degree or diploma in Governance, Business, Events management, or similar discipline with some relevant experience; or lesser formal qualifications with substantial relevant experience.
  • Experience in the operational procedure of local government or similar organisation, including financial administration.
  • Experience in contract or tender administration.
  • Experience of the festivals, events, music, or film industries would be an advantage.
  • Experience in leading and supervising staff.
  • Proven application and use of Word/Excel/Outlook/Windows at an intermediate level and ability to learn and adapt to new software packages.
About the Organisation

The City of Port Phillip is an inner-city council with around 1000 employees who deliver more than 100 programs and services to our residents, businesses and visitors.

We are a welcoming, healthy and inclusive workplace that offers a vibrant and diverse work environment where our employees can develop both professionally and personally.

Benefits
  • We offer a workplace that accommodates your working style and needs.
  • Be supported and empowered by a leadership team that is community-focused, with a strong desire for change and a culture that encourages teamwork and innovation.
  • Training and development opportunities, study assistance, flexible working conditions, paid parental leave, an active social club, a health and wellbeing program, and a well-regarded Employee Assistance Program (EAP).
Security Requirements and Professional Obligations

Pre-employment screening will apply to all appointments. Prior to a formal letter of offer, preferred applicants will be asked to provide evidence of mandatory qualifications/registrations/licences, sufficient proof of their right to work in Australia, sufficient proof of their identity, complete a National Police Check completed via City of Port Phillip's Provider, and evidence of a Working with Children Check (employee type with City of Port Phillip registered as the organisation).

"}

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