Administrative Coordinator

4 days ago

Perth, Western Australia beBeeAdministration Full time $80,000 - $120,000

As a key member of our team, you will be instrumental in supporting the delivery of essential administration services.

The role is responsible for coordinating and organizing meetings, booking travel, reconciling expenses, and working closely with project teams to coordinate business initiatives.

This position requires strong interpersonal skills, excellent time management abilities, and the capacity to demonstrate initiative.

Main Responsibilities

  • Providing administrative assistance to Project Directors and Functional Leaders
  • Coordinating meetings, including scheduling, sending meeting invitations and agendas, taking meeting minutes, and distributing notes
  • Organizing and maintaining project files, documents, and databases
  • Liaising with other departments and stakeholders to ensure project deliverables are completed on time
  • Booking travel arrangements using Concur or via travel agent
  • Preparing expense claims using Concur
  • Preparation of reports and presentations, including drafting and formatting documents in MS Office (Word, PowerPoint, Excel, Publishing)
  • Supporting meetings and training, including arranging catering and room setup
  • Contributing to process improvement initiatives to increase project efficiency and effectiveness
  • Providing general administration support to Project Directors and extended Major Projects Functional Leaders on ad-hoc needs
  • General Administration
    • Preparing requisitions and purchase orders, ensuring procurement and contracting policies are followed and compliance achieved
    • Assistance with collection of mail, organizing courier bookings, stationery and PPE orders, site access, and other administrative duties as required
    • Liaising with internal and external stakeholders as needed
    • Booking and coordination of staff events and functions
  • Upholding and promoting Albemarle's core values in all decision-making and business activities
  • Taking an active role in developing a culture of safety and respect
  • Other ad-hoc duties as required

Key Skills and Qualifications

  • Previous experience in an administration role
  • SAP/Concur experience preferred
  • Strong attention to detail and ability to prioritize tasks and manage competing priorities
  • Excellent communication skills and ability to work effectively with various stakeholders
  • Complex problem-solving and analytical skills
  • C Class Driver's License

Education Requirements

  • Completion of Higher School Certificate
  • TAFE Certificate well regarded

  • Aboriginal Health Care Career Specialist

    1 week ago

    Perth, Western Australia beBee Coordinator Full time $77,183 - $87,474

    Job OpportunityWe are seeking a skilled professional to join our team as a Traineeship Program Coordinator. This role is an exciting opportunity for someone who is passionate about making a difference in the Aboriginal health care sector.About the RoleThis position plays a pivotal role in the Indigenous Health Workforce Traineeship (IHWT) Program, working...

  • Administrative Coordinator

    5 days ago

    Perth, Western Australia beBeeAdministrative Full time $65,000 - $90,000

    Role OverviewA career-defining opportunity has arisen for a highly skilled and motivated individual to take on the role of Administrative Coordinator. As an Administrative Coordinator, you will be responsible for providing administrative support to a dynamic team in a fast-paced work environment.The successful candidate will possess excellent communication...

  • Administrative Coordinator

    1 week ago

    Perth, Western Australia beBeeAdministrative Full time $55,000 - $76,000

    Seeking a highly skilled Support Officer to deliver administrative support across the Service Delivery team. This is an exciting opportunity to contribute to business success.Key Responsibilities:Provide timely and accurate event scheduling, status updates, and diary management services to the Service Delivery team.Support Operations Manager and Team Leads...

  • Administration coordinator

    7 days ago

    Perth, Western Australia ATTS business group pty ptd Full time $60,000 - $80,000 per year

    This is an exciting full-time Administration Coordinator role based in Kenwick, Western Australia with the ATTS business group pty ltd. In this role, you will be responsible for providing high-quality administrative and operational support to the wider team, ensuring the smooth running of day-to-day business operations.What you'll be doingCoordinating and...

  • Administrative Coordinator

    1 week ago

    Perth, Western Australia beBeeAdministrative Full time $60,000 - $84,000

    About the RoleWe are seeking a dedicated Administrative Coordinator to manage our organisation's assets and maintenance schedules.Main Responsibilities:Coordinate property management, ensure compliance standards, and oversee maintenance schedules.Manage records, authorise payments, and coordinate repair requests.Care for contractors, ensuring agreements,...

  • Administrative Coordinator

    4 days ago

    Perth, Western Australia beBeeCustomer Full time $19,200 - $26,400

    Administrative Coordinator RoleWe are seeking an organized and motivated individual to work in a part-time administration capacity. The successful candidate will have experience working within the electrical, plumbing, or similar industries.The ideal candidate will possess:Intermediate Microsoft Office skillsExperience with data entry and...

  • Administrative Coordinator

    1 week ago

    Perth, Western Australia beBeeOperational Full time $80,425 - $84,980

    Operations Support RoleThe Operations Support Officer is a key position within our team, responsible for delivering high-level administrative support.This role provides critical assistance to the operations team by coordinating schedules, planning activities, and administering travel arrangements.Working closely with the Operations Manager – Audit, the...

  • Administration Coordinator

    2 days ago

    Perth, Western Australia Capital Radiology Full time

    **About the Role**An exciting opportunity is currently available for an Administration Coordinator to lead our admin teams across our 2 clinics in the South-West of WA; Busselton and Eaton. The role, which can be based out of either clinic but will require travel, will have responsibility for the day-to-day management of the administration teams at both...

  • Administration Coordinator

    4 days ago

    Perth, Western Australia Hays Full time

    Seeking an Administration Coordinator to join a department in the Western Suburbs on a short-term contract**Your new company**A major government organisation based in the Western Suburbs of Perth CBD, are seeking an experienced Administration Coordinator for a 3-week temporary contract. You will be required to work full-time hours, and will be paid on a...

  • Administrative Coordinator

    1 week ago

    Perth, Western Australia beBeeCoordinated Full time $75,000 - $120,000

    Office CoordinatorWe are seeking a highly organized and detail-oriented individual to join our team as an Office Coordinator.The successful candidate will be responsible for managing daily office operations, coordinating administrative tasks, and providing exceptional support to the team.Job DescriptionManage Daily Office Operations: Coordinate schedules,...