Senior Support Professional

6 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $90,000 - $120,000
Job Overview

You will be a highly skilled support professional, partnering with senior leaders to drive their day-to-day operations and success. Your key responsibility will be to provide exceptional administrative support, ensuring the smooth functioning of our leadership team's calendars, meetings, and travel arrangements.

Key Responsibilities:
  • Manage fast-moving calendars across time zones, prioritizing tasks and maintaining attention to detail.
  • Coordinate internal and external meetings, including agendas, notes, and follow-ups.
  • Arrange domestic and international travel bookings, including itineraries and last-minute adjustments.
  • Process expenses and support team logistics, maintaining administrative systems.
  • Maintain confidentiality and act as a trusted gatekeeper for sensitive information.
  • Offer light-touch support to other executives when needed.
  • Partner with our People & Culture team on onboarding, events, and people programs.
  • Coordinate company-wide celebrations and initiatives.
  • Support diversity, equity, and inclusion efforts as part of our broader company mission.
  • Keep team documentation and shared drives up-to-date, including contract and event tracking.
  • Coordinate with vendors and partners.
  • Collaborate with the Admin team on planning and executing leadership and company-wide offsites.
  • Contribute to special projects and team priorities that benefit from structure and coordination.
Requirements:
  • 2+ years of experience in an EA or business support role - ideally supporting senior leaders.
  • Proven organizational skills, with strong calendar management and scheduling abilities.
  • Calm under pressure, adaptable, and solutions-oriented approach.
  • High level of emotional intelligence and discretion.
  • A true team player who collaborates well and brings others along.
  • Strong written and verbal communication skills.
  • Able to work independently and take initiative.
  • Experience with Google Workspace and hybrid team setups.
  • A collaborative mindset and genuine interest in people and culture.

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