Facilities Team Member

5 days ago

Sydney, New South Wales, Australia beBeeFacilities Full time $65,000 - $72,000
Facilities Operations Assistant

The Facilities Operations Assistant plays a pivotal role in supporting the smooth functioning of daily operations and implementing facilities initiatives in a fast-paced retail environment. This position involves coordinating maintenance activities, managing vendor relationships, monitoring building systems, and ensuring a positive customer and employee experience.

Key Responsibilities:
  • Assist in managing the day-to-day facilities operations of assigned retail stores, ensuring all locations are safe, clean, and fully functional by performing regular site inspections to identify and resolve maintenance needs, safety hazards, or compliance issues.
  • Coordinate with vendors and service providers for maintenance, cleaning, security, waste management, landscaping, and repairs by tracking and reporting on facilities issues, work orders, and resolution status using facilities management software or ticketing systems.
  • Support preventive and corrective maintenance schedules for all building systems (HVAC, electrical, plumbing, fire and life safety) by assisting with budget monitoring and invoice processing for facilities-related expenses.
  • Oversee compliance with regulatory requirements and company policies for health, safety, and security by providing logistical support for store openings, closings, and relocations as required.
  • Assist in maintaining accurate records of maintenance activity, equipment manuals, and vendor contacts while fostering strong working relationships with store managers, staff, and external partners.
Requirements:
  • Bachelor's degree or equivalent experience in Facilities Management, Engineering, Building Services, or a related field.
  • 2+ years of experience in facilities management, retail operations, or a related field.
  • Understanding of building maintenance, cleaning standards, and safety regulations.
  • Strong organizational skills, attention to detail, and ability to multitask in a dynamic environment.
  • Good communication and customer service skills.
  • Proficiency in MS Office; experience with facilities management systems is an advantage.
  • Ability to travel between store locations as required.
  • Willingness to respond to emergency situations outside of normal business hours.

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