R\(D Administrative Support Specialist

4 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $60,000 - $95,000

About the Opportunity

We are seeking a highly organised and proactive team member to support our key leaders and teams within our R&D department.

As a Personal & Team Assistant, you will provide essential personal assistance to two Vice Presidents and team support across multiple R&D groups. Your exceptional organisation, communication, and coordination skills will help enable seamless operations, and your ability to think and act in a customer-centric way will be invaluable.

Key Responsibilities

  • Manage calendars, inboxes, travel, expenses, and leadership meeting logistics for two VPs
  • Support departmental spending tracking and administrative reporting
  • Assist teams with travel, purchasing, meeting coordination, and event organisation
  • Handle onboarding activities, visitor access, and internal communications
  • Manage departmental resources including room bookings, equipment, and supplies
  • Provide general administrative support and cover for other assistants during leave

What makes this opportunity unique?

This role offers the chance to significantly contribute to the efficient functioning of high-impact R&D teams. You will be integral in enabling leaders and teams to focus on innovation by managing essential administrative functions.

About You

To succeed in this role, you'll need to demonstrate the following skills and experience:

Essential:

  • Proven track-record in autonomously providing high-level admin support to multiple teams
  • Ability to work flexibly in a team environment to provide excellent customer service
  • Self-starter who takes initiative
  • Customer-centric approach to work
  • Intermediate to Advanced Microsoft Office skills (Word, Excel, PowerPoint)

Ideal:

  • Experience in department assistant roles, ideally in a product development or service-oriented environment
  • Exposure to and an affinity with working in a culturally diverse environment

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