Document Control Specialist

4 weeks ago

Canberra, ACT, Australia John Holland Full time

About John Holland

We're a company that transforms lives with everything we do. Our purpose is to create better lives for people, and we're looking for a Document Controller to help us achieve this goal.

About the role:

As part of a JV, we've been awarded a major works contract for the delivery of Light Rail Stage 2A – City to Commonwealth Park in Canberra ACT. The project will see three new stops built at Edinburgh Avenue, City South and Commonwealth Avenue, extending the network by 1.7 kilometres.

We're seeking a Document Controller to join our team working out of our Canberra CBD office.

Key responsibilities of the role include:

  • Implement and manage the document control system and processes for the tender phase, including data room administration.
  • Register, distribute, and track all tender documentation to ensure timely access for all parties.
  • Maintain an organised filing system for tender documents, ensuring accessibility for the bid team.
  • Adapt emerging technologies, including AI-assisted search and analytics, to enhance bid team capability and productivity.
  • Update and maintain document revisions, identify any issues with registered documents, record these issues diligently, and communicate them effectively to the relevant parties for resolution.
  • Coordinate the workflow for reviews and oversee the collation, issuance, and receipt of documents in accordance with project requirements for the development, review, and approval of design documentation and other related procedures and records.

About You:

  • Proven experience as a Document Controller or similar role, with additional experience in administrative duties, preferably within the construction industry.
  • Proficient with document control and procurement software, as well as Microsoft Office Suite.
  • Understanding of the tender and procurement processes within the construction industry.
  • Excellent organisational skills with a keen attention to detail.
  • Tertiary qualifications in Business Administration or Information Management are desirable.

We offer:

  • Competitive remuneration with salary continuance, and salary sacrifice options.
  • Great leave benefits, including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange, and two extra days to prioritise your wellbeing.
  • Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.
  • Learning and development opportunities, where you'll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity, and equity are part of how we work. We want everyone at John Holland to feel that they belong – that's why we're working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We've also got active employee resource groups that support our commitments, including those around gender equality and reconciliation.

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