Document Coordinator

2 weeks ago

Canberra, ACT, Australia John Holland Full time

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do. Our vision is to deliver infrastructure that improves the communities in which we work.

A Major Works Contract

As part of a Joint Venture, John Holland has been awarded a significant contract for the delivery of Light Rail Stage 2A – City to Commonwealth Park in Canberra ACT over the next four years.

The project will see three new stops built at Edinburgh Avenue, City South and Commonwealth Avenue, extending the network by 1.7 kilometres.

An Exciting Opportunity

John Holland is seeking an experienced Document Controller to join our team working out of our Canberra CBD office.

Key Responsibilities:

  • We are looking for someone who can implement and manage the document control system and processes for the tender phase including data room administration.
  • You will be responsible for registering, distributing and tracking all tender documentation to ensure timely access for all parties.
  • Maintaining an organised filing system for tender documents, ensuring accessibility for the bid team is essential.
  • You should have experience in adapting emerging technologies, including AI-assisted search and analytics, to enhance bid team capability and productivity.
  • We require you to update and maintain document revisions, identify any issues with registered documents and communicate them effectively to the relevant parties for resolution.
  • Coordinating the workflow for reviews and overseeing the collation, issuance, and receipt of documents in accordance with project requirements for the development, review, and approval of design documentation and other related procedures and records.

About You:

  • You will need proven experience as a Document Controller or similar role, with additional experience in administrative duties, preferably within the construction industry.
  • Proficiency with document control and procurement software, as well as Microsoft Office Suite, is essential.
  • You should have an understanding of the tender and procurement processes within the construction industry.
  • Excellent organisational skills with a keen attention to detail are required.
  • Tertiary qualifications in Business Administration or Information Management are desirable.

We Offer:

  • A competitive salary range of $80,000 - $110,000 per annum, plus salary continuance, and salary sacrifice options.
  • Great leave benefits, including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
  • Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.
  • Learning and development opportunities where you'll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, Diversity and Equity

We want everyone at John Holland to feel that they belong – that's why we're working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We've also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

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