Environmental Proposal Specialist

2 weeks ago

Melbourne, Victoria, Australia beBeeProposal Full time $94,254 - $124,530
Job Title

We are seeking a seasoned Proposal Development Manager to oversee the creation and submission of high-quality proposals that meet our clients' needs.


About the Role
  • This is a full-time position responsible for managing all aspects of our proposal response protocol, including tracking mechanisms, project and resume selection, project and resume updates, proposal information tracking from announcement to final selection, proposal review tracking including assigned roles and deadlines, and proposal quality assurance.

Responsibilities
  • Lead proposal activities requiring team coordination, strategic content development, technical writing, reviewing and editing, team communications, and formatting.
  • Review RFP documents; create a proposal matrix; develop a proposal schedule; create an outline, organization chart and other diagrams as needed; participate in meetings; and facilitate communication among the proposal team.
  • E nsure continuity and compliance with corporate standards.
  • Supervise and quality assure the implementation of our proposal tracking methods.
  • Creatively prepare document layouts in a visually appealing manner.
  • Proofread and edit technical documents for format, grammar, style, punctuation, and spelling.
  • Coordinate final proposal production, reproduction, binding, and shipping/submittal of document(s).
  • Coordinate the flow of documents and review of all proposal inputs and outputs involving multi-disciplined, multi-office, and multi-firm project teams.
  • Perform internal personnel and project experience research in support of proposal efforts.
  • Update staff resumes and project descriptions to reflect RFQ needs.
  • Maintain and update a master file system to track grant and contract opportunities.
  • Actively search local, state, and federal procurement systems and grant listings for opportunities.
  • Track all activities in our tracking systems.

Requirements
  • Bachelor's degree in Communications, Technical Writing, Marketing, or Administration.
  • Minimum 5 years of proposal-related experience.
  • Experience working at an environmental consulting firm is preferred, and public sector experience is also desired.
  • Superior written and oral communication skills.
  • Ability to process information quickly and accurately, with organizational skills and heightened attention to detail.
  • Flexible and open to balancing priorities and managing multiple tasks simultaneously within compressed timeframes.
  • Sensitivity to deadlines with a willingness to work necessary hours to meet them.
  • Expertise in Adobe Creative Suite, particularly Photoshop, InDesign, and Canva.
  • Expertise in Microsoft Office applications, including Word styles, templates, tables, and pagination.
  • Knowledge in water resources, hydrology, ecology, biology, or other environmental sciences.
  • Knowledge of environmental issues in Florida.

We are an Equal Opportunity Employer committed to diversity and inclusion. Our firm values creativity, innovation, and collaboration, and we strive to provide a supportive and inclusive work environment.


What We Offer

We offer competitive compensation and benefits packages, as well as opportunities for professional growth and development.

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