Executive Office Coordinator

14 hours ago

Sydney, New South Wales, Australia Momentum Consulting Group Full time

About Our Client

We are a leading national law firm with over 30 years of experience in various matters affecting everyday Australians.

As an Executive Office Coordinator, you will be the first point of contact for clients and visitors, ensuring a welcoming and professional environment. This role involves managing a multi-line phone system, handling administrative tasks, and supporting the team to deliver exceptional client service.

Key Responsibilities:

  • Answer approximately 100-150 calls daily, screen and direct calls, or take and relay messages accurately.
  • Maintain accurate inbound call and visitor logs.
  • Greet clients and visitors with professionalism and warmth.
  • Manage meeting and boardroom bookings, organize taxis and couriers, and maintain office supplies inventory.
  • Sort and process incoming and outgoing mail efficiently.
  • Train Admin Assistants on reception duties and contribute to operational efficiencies.

Qualifications & Experience:

  • 2+ years of experience in a high-volume corporate or legal environment.
  • Strong foundation in administration and clerical tasks within a similar setting.
  • Demonstrated experience in phone-based customer service.
  • Proficiency in Microsoft Office and the ability to type 40+ words per minute with 95% accuracy.
  • Proactive, detail-oriented professional with exceptional communication skills, a strong customer service focus.
  • Ability to handle confidential information with professionalism while adapting seamlessly to both independent and team environments.

This is an excellent opportunity to work with a respected national law firm that values employee growth and client excellence.

The successful candidate can expect a competitive salary up to $90k + superannuation, as well as opportunities to develop their skills and contribute to a dynamic workplace culture.

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