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Executive Assistant to Senior Legal Directors
2 months ago
About the Role
We are seeking an experienced Executive Assistant to provide high-level administrative support to our Senior Legal Directors in APAC. This is a part-time fixed-term contract until 21st February 2025, with the possibility of extension or conversion to permanent in 2025.
Key Responsibilities
- Provide administrative support to Senior Legal Directors, including:
- Organizing domestic and international travel arrangements;
- Processing credit card expenses, reporting, and approvals of expenses;
- Active diary/calendar management on a daily basis;
Additional Responsibilities
- Support and coordinate functional/legal operational activities, such as compliance training;
- Lead and develop relationships with EAs of other Legal Directors within APAC;
- Arrange and coordinate meetings and events on and offsite, end-to-end support from logistics and sites to catering;
- Process supplier invoices and order departmental stationery and supplies to ensure a seamless work environment;
- Participate in monthly Admin meetings;
- Promote, develop, and improve the health, safety, and welfare of our people;
Requirements
- Extensive experience in supporting Executive level Directors;
- Strong organizational, administration, and planning skills;
- Ability to connect and engage with people at all levels of the organization;
- High level of executive maturity and works well with others, strong team player;
- Results-driven with attention to detail and accuracy;
- Proven communication skills both verbal and written;
- A customer service orientation while maintaining confidentiality at all times;
- Proven skills in using word processing, spreadsheet, and presentation software packages;
- Demonstrated ability to manage varied and conflicting demands to agreed standards and timelines;
About Us
We are a global food and beverage leader, committed to creating growth and value by operating within planetary boundaries and inspiring positive change for the planet and people. We offer a competitive benefits package, access to generous leave options, and a range of health and wellness programs. We are committed to building and supporting an inclusive workforce that truly reflects the global communities we operate within.
