Executive Assistant to Legal Directors

3 weeks ago

Chatswood, Australia PepsiCo Full time
Job Summary

We are seeking an experienced Executive Assistant to provide high-level administrative support to our Senior Legal Directors in APAC. This is a part-time fixed-term contract until 21st February 2025, with the possibility of extension or conversion to permanent in 2025.

The successful candidate will be responsible for providing executive-level administrative support, including organizing domestic and international travel arrangements, processing credit card expenses, and managing diaries and calendars.

Key Responsibilities:

  • Provide administrative support to Senior Legal Directors in APAC, including organizing travel arrangements, processing expenses, and managing diaries and calendars.
  • Support and coordinate functional and legal operational activities, such as compliance training.
  • Develop and maintain relationships with EAs of other Legal Directors within APAC.
  • Arrange and coordinate meetings and events, including logistics and catering.
  • Process supplier invoices and order departmental stationery and supplies.
  • Participate in monthly Admin meetings.
  • Promote and develop the health, safety, and welfare of our people.

About You:

  • Extensive experience in supporting Executive-level Directors.
  • Strong organizational, administration, and planning skills.
  • Ability to connect and engage with people at all levels of the organization.
  • High level of executive maturity and a strong team player.
  • Results-driven with attention to detail and accuracy.
  • Proven communication skills, both verbal and written.
  • A customer service orientation with confidentiality at all times.
  • Proven skills in using word processing, spreadsheet, and presentation software packages.
  • Demonstrated ability to manage varied and conflicting demands to agreed standards and timelines.

About Us:

We are a progressive and people-focused business that values our diverse workforce. We offer an agile and flexible working environment, with an emphasis on work-life balance and health, as well as plenty of learning opportunities and room to grow your career.

As a Top Employer in Australia and New Zealand, and a WGEA Employer of Choice for gender equality, we are committed to creating a workplace that is inclusive and supportive of all employees.

PepsiCo is a global leader in convenient foods and beverages, with a large portfolio of brands and a commitment to sustainability. We are excited to welcome a talented and motivated individual to our team.

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