Administrative Support Specialist to Senior Legal Directors

3 weeks ago

Chatswood, Australia PepsiCo Full time
Job Summary

We are seeking an experienced Administrative Support Specialist to provide high-level administrative support to our Senior Legal Directors in APAC. This is a part-time fixed-term contract until 21st February 2025, with the possibility of extension or conversion to permanent in 2025.

Key Responsibilities:

  • Provide administrative support to Senior Legal Directors, including organizing domestic and international travel arrangements, processing credit card expenses, and active diary/calendar management.
  • Support and coordinate functional/legal operational activities, such as compliance training.
  • Lead and develop relationships with EAs of other Legal Directors within APAC.
  • Arrange and coordinate meetings and events, ensuring seamless logistics and catering.
  • Process supplier invoices and order departmental stationery and supplies.
  • Participate in monthly Admin meetings.
  • Promote, develop, and improve the health, safety, and welfare of our people.

About You:

  • Extensive experience in supporting Executive-level Directors.
  • Strong organizational, administration, and planning skills.
  • Ability to connect and engage with people at all levels of the organization.
  • High level of executive maturity and works well with others, strong team player.
  • Results-driven with attention to detail and accuracy.
  • Proven communication skills, both verbal and written.
  • A customer service orientation, maintaining confidentiality at all times.
  • Proven skills in using word processing, spreadsheet, and presentation software packages.
  • Demonstrated ability to manage varied and conflicting demands to agreed standards and timelines.

About Us:

We are a progressive and people-focused business, recognizing the value of our diverse workforce. We offer an agile and flexible working environment, emphasizing work-life balance and health, as well as learning opportunities and career growth.

As a Top Employer in Australia and New Zealand, and a WGEA Employer of Choice for gender equality, we prioritize our employees' well-being and development. Join our team and be part of a dynamic organization that values its people and the planet.

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