Executive Team Assistant

1 week ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $90,000 - $120,000

Job Title: Administrative Support Coordinator

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The Administrative Support Coordinator is responsible for providing high-level administrative support to the executive leadership team. This role involves managing schedules, travel arrangements, and administrative duties, as well as organizing quarterly leadership team events and coordinating with the operations team.

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Key Responsibilities:

  • Manage executive director's diary and assist with day-to-day administrative tasks
  • Manage calendars, schedule meetings, conferences, and travel arrangements for the executive leadership team
  • Organize quarterly leadership team events, including logistics, catering, and communications
  • Prepare agendas, take meeting minutes, and distribute materials for executive team updates and board meetings
  • Prepare comprehensive board reports and presentations as needed
  • Collaborate with the operations team to ensure seamless communication and coordination
  • Perform general administrative tasks, such as drafting correspondence, filing, and organizing documents
  • Maintain confidentiality and discretion when handling sensitive information
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Requirements:

  • Minimum 4 years of experience in an executive-level administrative support role
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Demonstrated ability to maintain confidentiality and discretion
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Benefits:

  • Opportunity to work with a dynamic and innovative team
  • Professional development opportunities
  • Competitive compensation and benefits package

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