Administrative Governance Specialist

20 hours ago

Melbourne, Victoria, Australia beBeeGovernance Full time $60,000 - $80,000

The Governance Admin Officer role provides administrative support to the Governance and Legal team, assists with civic event planning, processes councillor expenses and allowances, drafts correspondence, manages financial transactions, and coordinates internal meetings.

About the Role
  • Administers tasks related to civic event planning
  • Processes councillor expenses and allowances in line with reporting requirements
  • Drafts and prepares departmental correspondence as required
  • Manages financial transactions including purchase orders, invoices, and card payments, ensuring compliance with policy and regulatory requirements
  • Coordinates internal meetings including room bookings, catering, AV, and set-up
Responsibilities
  1. Provides diary management support to the Manager Governance and Legal
  2. Assists with administration tasks related to civic event organisation
  3. Ensures accurate processing of councillor expenses and allowances
  4. Prepares and submits reports as required
  5. Develops and maintains effective relationships with stakeholders
About You
  • Previous experience in a similar function within local government is essential
  • Demonstrated experience providing governance support in a professional environment is required
  • Proficiency with Doc Assembler and Oracle Finance is essential
  • Strong organisational and communication skills with attention to detail are necessary
  • Willingness to undergo a police check is a requirement
Requirements
  • Mastery of Microsoft Office Suite and Google Workspace
  • Ability to work accurately and efficiently in a fast-paced environment
  • Excellent communication and interpersonal skills
  • High level of integrity and confidentiality

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