Patent Administration Coordinator

6 days ago

Sydney, New South Wales, Australia Canva Full time

Canva's Patent Administration Assistant Opportunity

We are seeking a highly skilled Patent Administration Coordinator to join our dynamic Intellectual Property team. As a key member of the team, you will play a vital role in supporting the efficient and effective administration of patents.

About the Role:

This is an exciting opportunity to work on matters that matter, collaborating with a close-knit, specialist IP legal team based in Sydney. You will be responsible for providing high-level administrative support to ensure the smooth operation of patent-related activities.

Your Key Responsibilities:

  • Provide database management support for our patent and design portfolios
  • Monitor submission of invention ideas
  • Assist the team with tracking & managing deadlines and renewals
  • Manage information and meeting requests from outside counsel
  • Collect inventor information and arrange for execution of assignment deeds, declarations and powers of attorney
  • Coordinate our patent incentive program
  • Support the team to prepare patent-related presentations e.g. portfolio updates
  • File and document management: Assist the team with file management, coordinating electronic signatures, proofreading documents and updating the team's internal resource pages
  • General operational and billing support: Helping to triage Legal help desk queries and with the management of e-billing software, including liaising with external counsel on invoice requirements.
  • Internal and external meeting preparation, mail support and helping to organise team activities, such as organising travel arrangements and trip itineraries, for team celebrations and off-sites.

Your Ideal Background:

  • You have experience in patent and/or trade mark administration gained from a law/IP firm or in-house role
  • You're proactive with a bias for action and getting things done
  • You have excellent communication skills and high emotional intelligence
  • You're a quick learner who is comfortable working in a fast-paced, dynamic environment
  • You are tech savvy and have experience with tools like Canva, Jira, Slack and G-Suite
  • You love to problem solve, you can spot an inefficient process a mile away and are always looking for ways to improve a teams ways of working
  • You're a natural collaborator who thrives on bringing people together and loves to be the glue to the team, bringing positivity and enthusiasm to all parts of the role
  • You're looking for a role to gain exposure to interesting legal work and contribute to Canva's growing global IP portfolio

What We Offer:

  • $85,000 - $110,000 per annum, depending on experience
  • Inclusive parental leave policy that supports all parents & carers
  • An annual Vibe & Thrive allowance to support your wellbeing, social connection, office setup & more
  • Flexible leave options that empower you to be a force for good, take time to recharge and supports you personally

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