Dedicated Administrative Professional

1 week ago

North Sydney Council, Australia beBeeAdministrative Full time $81,000 - $98,700
Administrative Support Role

This is a permanent office-based role located in Sydney's North Shore. We are seeking a highly skilled and organized Administrative Assistant to join our team.

The successful candidate will have the opportunity to work independently with minimal supervision, utilizing strong administrative skills and excellent communication abilities.

The ideal candidate will have a proven track record of providing exceptional support services to clients, including meeting coordination, travel arrangements, and reception duties.

  • Meetings: Coordinate meetings, prepare agendas, distribute materials, and arrange catering and calendar management.
  • Travel and Expense Management: Assist with travel arrangements for staff, provide expense reports as required, and manage company policies regarding expenses.
  • Marketing and Social Media: Support social media activities by posting content on LinkedIn and other platforms and manage the social media calendar.
  • Reception Duties: Greet visitors and clients, provide a welcoming first impression, and receive inbound phone calls and transfer them to the correct person or take accurate information.
  • Office Operations and Support: Ensure adequate stock levels of all office supplies, arrange courier and postage services, and assist with employee gift management.
  • New Hire Orientation: Conduct new hire orientation for employees joining the Sydney office and ensure they are aware of all office procedures.

Key Responsibilities include:

  • Meeting Coordination: scheduling, preparation of agendas, distributing relevant materials, catering, and calendar management.
  • Travel and Expense Management: supporting travel arrangements for staff, including flights, car rentals, accommodation, and providing expense reports to management as required.
  • Marketing and Social Media Support: supporting social media activities by posting content on LinkedIn and other platforms and managing the social media calendar to support consistent and timely posts.
  • Reception Duties: greeting visitors and clients, providing a welcoming and professional first impression, receiving inbound phone calls, transferring to the correct person, or taking accurate and detailed information.
  • Office Operations and Support: ensuring adequate stock levels of all office and kitchen supplies, arranging courier and postage services, assisting with employee gift management.
  • Cross-functional Administrative Support: providing support to other departments with general administrative support as required.
  • New Hire Orientation: conducting Sydney office new hire orientation and ensuring new employees are aware of all office procedures.

The ideal candidate will possess:

  • Proven experience in an office administration role.
  • Strong proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • Excellent written and verbal communication skills.
  • Strong ability to work independently with minimal supervision.

Southern Star Research offers a competitive remuneration package, ongoing opportunities to learn and grow in your role, a supportive team environment, a strong workplace culture that champions diversity and inclusion, and onsite parking in the Sydney office.

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