Sports Event Specialist

1 week ago

Sydney, New South Wales, Australia beBeeEvent Full time $75,000 - $105,000

Event Coordinator Opportunity

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Octagon is a creative agency that specializes in the intersection of sport, entertainment, and culture. We believe in earning attention through our work and not buying it. Our goal is to help brands and rights holders create stories and experiences that fans and audiences love, share, and play with.

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Our team is responsible for creating event activations, campaigns, commercial strategies, and brand partnerships. We're looking for a skilled Event Coordinator who will support us on some of our key client relationships, with a focus on event logistics and planning.

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The ideal candidate will have 4-5+ years of experience in sports events and possess excellent organizational and time management skills. They should be able to manage multiple projects simultaneously, prioritize tasks, and maintain attention to detail. The ability to travel interstate for site visits and events is also essential.

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Responsibilities:

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  • Support all aspects of client and project management, including status calls, agendas, and contact reports.">
  • Set up and manage critical paths, budget trackers, and operation manuals.">
  • Assist in the development of briefing presentations for clients and suppliers.">
  • Brief our creative team on design concepts to support client work.">
  • Create and foster relationships with internal and external partners, as well as outside vendors, production houses, and talent managers.">
  • Manage Event Safety Management Plans, Risk Assessments, and supplier information required for legal documentation.">
  • Brief and manage event teams, including building run sheets.">
  • Work into project timelines, budgets, briefs, and project statuses across multiple workstreams.">
  • Onboard and facilitate the payment of suppliers.">
  • Lead on comprehensive post-event wrap reports detailing deliverables, learnings, and recommendations for future events.">
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What We're Looking For:

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We're seeking a highly motivated and organized individual who is passionate about sport and entertainment. The ideal candidate will have strong knowledge of Australian sports and experience working with VIP clients on travel and accommodation requirements. They should also have experience managing and maintaining budgets, as well as setting up and managing events.

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Why Join Us?

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You'll get to work on bold, culturally relevant projects with an agency that cares about ideas, clients, and people equally. We offer a flexible hybrid work environment, a social, collaborative team culture, and opportunities to grow your career within a global agency network. Octagon is an equal opportunity employer and welcomes applications from diverse candidates.

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