Executive Reception Coordinator

1 week ago

Sydney, New South Wales, Australia beBeeReceptionist Full time $45,000 - $70,000

About a+ design group

We create projects that connect us with our surroundings and each other. Spaces should be beautiful, inspiring, and unforgettable.

As an award-winning design practice, we specialize in multi-residential and 5-star hotel designs. Our goal is to create spaces that help build our future memories.

We're always pushing the boundaries of what's possible in architecture. We strive to define new possibilities and create spaces that are truly extraordinary.

The ideal candidate will have a bubbly personality, exceptional presentation skills, and a can-do attitude.

The role requires strong MS Office skills, and any knowledge of Indesign or social media experience would be beneficial. As an outcome-driven individual with excellent communication skills, you'll thrive in this fast-paced environment.

This isn't just a job - it's a career. Our company culture is all about adventure and growth. We're committed to helping you become the best version of yourself.

Key Responsibilities:

- Greet clients professionally

- Answer phone calls professionally and direct calls to appropriate personnel

- Manage the Director's diary, scheduling meetings, conferences, teleconferences, and making travel arrangements

- Draft documents and marketing copy to a high standard

- Collect and analyze information for report preparation, ensuring accuracy and attention to detail

- Liaise with suppliers to maintain inventory and order office supplies

- Assist with client documentation, maintaining confidentiality and upholding professional standards

- Maintain databases such as mailing lists, contact lists, and client information, ensuring accuracy and organisation

- Assist with social media management, staying up-to-date with industry trends and best practices

- File and organise documents for efficient retrieval

- Tidy the office and reception areas to ensure a clean and organised workplace

Benefits include:

- Professional development assistance

Schedule: 8 hour shift

Supplemental pay types: Performance bonus

Work Location: In person

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