Transformation Project Assurance Specialist

6 days ago

Sydney, New South Wales, Australia beBeeProject Full time $90,000 - $130,000

We are currently seeking a talented individual to join our team as a Transformation Project Assurance Specialist. This is a hybrid role that requires working at least three days a week in the office.

Key Responsibilities:

- Support the Program Assurance Lead in executing the assurance strategy for remediation projects.
- Gather evidence and manage document control.
- Maintain the evidence register and ensure timely collection, versioning, and accessibility of program documentation.
- Monitor project activities for alignment to agreed remediation scope, success criteria, and control effectiveness.
- Assist in maintaining the RAID log, tracking remediation risks and assurance-related issues, and flagging escalation items.
- Contribute to the development and tracking of evidence plans for demonstrating control effectiveness.
- Prepare input for assurance reporting to governance forums (e.g., Steering Committees, Risk Committees).
- Support the Remediation Plan Project Manager to plan and manage stakeholder time required to support Independent Expert (IE) response, data gathering and interviews.
- Support the preparation of data gathering and reporting pack preparation.
- Track governance forum and IE minutes, decisions and actions in SharePoint logs to agreed SLAs.
- Maintain an IE Request Log, tracking open queries, timelines, document status, and audit findings or observations.
- Support the Program Assurance Lead and Remediation Plan PM in responding to IE questions, and facilitate alignment on review scope, findings, and responses.
- Maintain the integrity of Program SharePoint and all tooling to ensure effective, standardised and efficient ways of working.

Required Skills and Qualifications:

- PMO experience
- Good understanding of project management methodologies
- High proficiency in MS Office 365 and MS Office 365 Online (Outlook, Word, PowerPoint, Excel, Teams, Planner, Project, and preferably PowerBI)
- High proficiency in SharePoint
- Analytical and problem-solving skills
- Ability to interact professionally with diverse stakeholders, including managers and executives, SMEs, and consultants
- Practical knowledge of project delivery lifecycles, methodologies, and governance practices, as well as experience with Project Portfolio Management tools
- Excellent communication skills with an ability to tailor messages for different audiences and build constructive relationships at all levels
- Strong organisational and time management skills

Benefits:

This role offers a challenging opportunity to work in a dynamic environment with experienced professionals who value teamwork, collaboration, and continuous improvement. The position also provides opportunities for professional growth and development through training and mentorship programs.

Others:

Please note that this job description is not exhaustive and may be subject to change based on business needs.

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