Administrative Support Specialist

8 hours ago

Sydney, New South Wales, Australia beBeeExecutive Full time $60,000 - $75,000

Job Summary:

Our organization seeks a highly organized and proactive Administrative Support Specialist to provide dedicated support to a dynamic leadership team on an important internal project. This role will deliver high-level executive support and ensure smooth coordination of project and administrative activities across the team.

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Key Responsibilities:

  • Provide confidential, high-level administrative and executive support to senior executives by managing workflows, diary management, coordinating daily activities, responding to urgent matters, preparing accurate documentation within deadlines, and arranging approved travel and accommodation.
  • Undertake planning, research and analysis activities, under direction, to support the delivery of projects, business objectives and improve administrative and financial processes.
  • Collate, analyze and summarize data and information, identify errors or gaps, and prepare reports with recommendations that contribute to the achievement of business objectives.
  • Provide administrative and secretarial support for meetings, including room setup, agenda and paper preparation, minute-taking, document distribution, and timely follow-up on action items.
  • Deliver high-level administrative and business support to ensure smooth office operations, including HR coordination, financial and strategic planning assistance, risk and asset register oversight, communications management, and maintenance of office policies and procedures.

Essential Qualifications:

  • Demonstrated experience in coordinating, planning and providing a wide range of professional and efficient administrative services, including providing high level professional executive support for executives.
  • High level verbal communication and interpersonal skills and proven written communication skills, particularly in the preparation of different types of correspondence including briefings and minutes.
  • Demonstrated ability to use a full range of Information Technology and record management systems at a high level, including MS Suite (Word, Outlook, Excel, PowerPoint, SharePoint) Objective, HR systems and Basware.
  • Demonstrated experience in establishing sound and effective relationships with a wide range of stakeholders, maintaining formal and informal networks and liaising with senior personnel.
  • Demonstrated political acumen and well-developed knowledge of public sector administrative policies and procedures, combined with experience working in a politically sensitive and confidential environment and liaising with senior executives and providing high level responses.

What's In It For You?

  • Opportunity to work closely with senior executives on a high-profile project.
  • Exposure to strategic decision-making and leadership operations.
  • Fast-paced, professional environment where your contribution will be highly valued.
  • Prime CBD location, with easy access to transport, cafes, and services.

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